Administrative Assistant
City of Valparaiso Planning & Transit Departments City of Valparaiso Planning & Transit Departments Valparaiso, IN Valparaiso, IN Full-time Full-time $40,439 - $47,575 a year $40,439 - $47,575 a year 1 day ago 1 day ago 1 day ago The City of Valparaiso, Indiana, Departments of Planning & Transit seek qualified candidates for the position of Administrative Assistant.
The Planning Department manages development review and many special projects to preserve and enhance quality of life throughout the city (pop.
35,000).
Valpo Transit operates nine fixed bus routes providing accessible intracity and commuter service throughout the community and into Chicago.
The Administrative Assistant reports to the Director of Planning & Transit and fulfills a range of roles within the department.
Major responsibilities include:
Providing administrative support to ensure efficient departmental operations Answering phone calls, scheduling meetings, and supporting visitors Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
Exhibiting polite and professional communication via phone, e-mail, and mail Providing the first line of communication to the public by responding to basic Planning and Transit questions and requests Supporting team by performing tasks related to organization and strong communication Developing and maintaining departmental filing systems and libraries Updating departmental web pages Preparing and verifying claims for payments Attending meetings and preparing official minutes Required Education, Experience, Skills, and
Qualifications:
High school diploma or equivalent education is required, however additional education is welcome At least three years of administrative experience Valid driver's license and ability to run departmental errands Knowledge of standard software programs (Word, Excel, Outlook, Adobe) and knowledge of or capacity to learn departmental-specific programs (GIS web-maps, web-hosted Unified Development Ordinance, project and permit tracking system, website editing application, Adobe Creative Suite, Canva, and similar programs) High level of organization Great attention to detail Excellent communication skills Desire to serve the public The target salary range for the position is $40,439 -$47,575, depending on experience.
Pay is based on a 35-hr work week, 8:
30-4:
30 Monday through Friday.
The City of Valparaiso offers a comprehensive benefit plan which includes:
The option of a PPO or HDHP Health Savings Account annual contribution is based on employee and dependents:
(Based on Medicare guidelines) o Employee Only $1,800 o Employee Plus One $3,100 o Employee & Family $4,100 Paid Time Off Free Dental Insurance Free Health Clinic $50,000 Life Insurance Policy Free Access to EAP Full position description and information about how to apply are on the City of Valparaiso website:
https:
//www.
ci.
valparaiso.
in.
us/jobs.
aspx Job Type:
Full-time Pay:
$40,439.
00 - $47,575.
00 per year
Benefits:
Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Valparaiso, IN 46383:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Planning Department manages development review and many special projects to preserve and enhance quality of life throughout the city (pop.
35,000).
Valpo Transit operates nine fixed bus routes providing accessible intracity and commuter service throughout the community and into Chicago.
The Administrative Assistant reports to the Director of Planning & Transit and fulfills a range of roles within the department.
Major responsibilities include:
Providing administrative support to ensure efficient departmental operations Answering phone calls, scheduling meetings, and supporting visitors Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
Exhibiting polite and professional communication via phone, e-mail, and mail Providing the first line of communication to the public by responding to basic Planning and Transit questions and requests Supporting team by performing tasks related to organization and strong communication Developing and maintaining departmental filing systems and libraries Updating departmental web pages Preparing and verifying claims for payments Attending meetings and preparing official minutes Required Education, Experience, Skills, and
Qualifications:
High school diploma or equivalent education is required, however additional education is welcome At least three years of administrative experience Valid driver's license and ability to run departmental errands Knowledge of standard software programs (Word, Excel, Outlook, Adobe) and knowledge of or capacity to learn departmental-specific programs (GIS web-maps, web-hosted Unified Development Ordinance, project and permit tracking system, website editing application, Adobe Creative Suite, Canva, and similar programs) High level of organization Great attention to detail Excellent communication skills Desire to serve the public The target salary range for the position is $40,439 -$47,575, depending on experience.
Pay is based on a 35-hr work week, 8:
30-4:
30 Monday through Friday.
The City of Valparaiso offers a comprehensive benefit plan which includes:
The option of a PPO or HDHP Health Savings Account annual contribution is based on employee and dependents:
(Based on Medicare guidelines) o Employee Only $1,800 o Employee Plus One $3,100 o Employee & Family $4,100 Paid Time Off Free Dental Insurance Free Health Clinic $50,000 Life Insurance Policy Free Access to EAP Full position description and information about how to apply are on the City of Valparaiso website:
https:
//www.
ci.
valparaiso.
in.
us/jobs.
aspx Job Type:
Full-time Pay:
$40,439.
00 - $47,575.
00 per year
Benefits:
Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Valparaiso, IN 46383:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
