Administrative Assistant to JobSource
3.
3 Valparaiso, IN Valparaiso, IN Full-time Full-time $15 an hour $15 an hour The Administrative Assistant will enhance the expansion of the JobSource Team's effectiveness by providing support that enables the team to focus on the day-to-day needs of its clients.
In addition, they will provide assistance to meet established goals and objectives, and ensure compliance with state, agency and CARF standards, policies and procedures.
Responsibilities Manage office tasks including preparation of documents, department meeting minutes, correspondence and communication with various stakeholders.
Monitoring of all billing books for VTEC, CIC, and Pre-ETS to ensure compliance with contracts and budgets.
Assist with scheduling travel accommodations.
Manage Senior Directors calendar, appointments, and expense report.
Maintain necessary documentation, data and reports for business contracts and the agency.
Prepare and distribute all surveys including Annual, Exit, Client, Funding Source, and Business.
Assist with preparation of all presentations.
Oversee flow and inventory of department marketing materials.
Assist with scheduling for Pre-ETs summer program.
Develop and maintain Standard Operating Procedures.
Compile department statistics for monthly dissemination to various committees.
Maintain JobSource Business Contact File and submittals to the Development Department.
Various special projects as assigned.
Physical Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Qualifications Excellent interpersonal skills Excellent written and verbal communication Excellent organizational skills and attention to detail Proficient in Microsoft Office Suite (Excel, PowerPoint, Presentation Platforms) and Adobe Acrobat or similar software Excellent time management skills with a proven ability to meet deadlines Ability to function well in a high-paced and at times stressful environment Extensive knowledge of office administration, clerical procedures, and recordkeeping systems High School diploma Must be 18 years or older 1-3 years experience in related field, preferred Benefits to all Employees:
Accrued Time Off Partial Holiday Pay Partial Paid Birthday off! Employee discounts (Verizon phone plans & YMCA membership) Employee referral program Pay On Demand Option (UKG Wallet) FSA accounts Paid Mileage Employee recognition events Employee Assistance Program Paid Extensive training Flexible Hours CPR/First Aid training Additional Benefits to Full-Time Employees:
401K w/ 5% company matching 8 paid holidays Paid day off on Birthday! HSA Accounts Medical, dental, and vision insurance Supplemental Insurance (short term disability, cancer plans, life insurance and more) About Opportunity Enterprises Founded in 1967, we are a nonprofit organization that strives to help individuals with developmental disabilities reach their greatest potential and live full, enriching lives.
Our vision is to create a fully integrated community where life for persons with developmental disabilities is valuable, purposeful, and fulfilling.
We believe it is possible to make a positive difference in the lives of the individuals we serve by accepting people as they are and supporting them in achieving their fullest growth and development.
We know that well-trained and motivated staff is at the core of helping us achieve our vision.
Our employees work hard to ensure that our clients are heard and given the resources they need to be self-sufficient.
To show our appreciation, we strive to provide a positive work environment that encourages innovation and change to help our employees continuously learn and grow.
Make a difference today! Please fill out our brief application and- we'll be in touch soon!!.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Valparaiso, IN Valparaiso, IN Full-time Full-time $15 an hour $15 an hour The Administrative Assistant will enhance the expansion of the JobSource Team's effectiveness by providing support that enables the team to focus on the day-to-day needs of its clients.
In addition, they will provide assistance to meet established goals and objectives, and ensure compliance with state, agency and CARF standards, policies and procedures.
Responsibilities Manage office tasks including preparation of documents, department meeting minutes, correspondence and communication with various stakeholders.
Monitoring of all billing books for VTEC, CIC, and Pre-ETS to ensure compliance with contracts and budgets.
Assist with scheduling travel accommodations.
Manage Senior Directors calendar, appointments, and expense report.
Maintain necessary documentation, data and reports for business contracts and the agency.
Prepare and distribute all surveys including Annual, Exit, Client, Funding Source, and Business.
Assist with preparation of all presentations.
Oversee flow and inventory of department marketing materials.
Assist with scheduling for Pre-ETs summer program.
Develop and maintain Standard Operating Procedures.
Compile department statistics for monthly dissemination to various committees.
Maintain JobSource Business Contact File and submittals to the Development Department.
Various special projects as assigned.
Physical Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Qualifications Excellent interpersonal skills Excellent written and verbal communication Excellent organizational skills and attention to detail Proficient in Microsoft Office Suite (Excel, PowerPoint, Presentation Platforms) and Adobe Acrobat or similar software Excellent time management skills with a proven ability to meet deadlines Ability to function well in a high-paced and at times stressful environment Extensive knowledge of office administration, clerical procedures, and recordkeeping systems High School diploma Must be 18 years or older 1-3 years experience in related field, preferred Benefits to all Employees:
Accrued Time Off Partial Holiday Pay Partial Paid Birthday off! Employee discounts (Verizon phone plans & YMCA membership) Employee referral program Pay On Demand Option (UKG Wallet) FSA accounts Paid Mileage Employee recognition events Employee Assistance Program Paid Extensive training Flexible Hours CPR/First Aid training Additional Benefits to Full-Time Employees:
401K w/ 5% company matching 8 paid holidays Paid day off on Birthday! HSA Accounts Medical, dental, and vision insurance Supplemental Insurance (short term disability, cancer plans, life insurance and more) About Opportunity Enterprises Founded in 1967, we are a nonprofit organization that strives to help individuals with developmental disabilities reach their greatest potential and live full, enriching lives.
Our vision is to create a fully integrated community where life for persons with developmental disabilities is valuable, purposeful, and fulfilling.
We believe it is possible to make a positive difference in the lives of the individuals we serve by accepting people as they are and supporting them in achieving their fullest growth and development.
We know that well-trained and motivated staff is at the core of helping us achieve our vision.
Our employees work hard to ensure that our clients are heard and given the resources they need to be self-sufficient.
To show our appreciation, we strive to provide a positive work environment that encourages innovation and change to help our employees continuously learn and grow.
Make a difference today! Please fill out our brief application and- we'll be in touch soon!!.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
